SIL Language Technology

Executive Assistant

Member / Volunteer Full Time / Part Time Supported / Volunteer Remote

Support Language Technology Directors through professional communication, complex scheduling, and logistics management. Handle research, reporting, and travel arrangements to ensure smooth and efficient leadership operations.

We are seeking volunteer Executive Assistants to support our SIL Language Technology Directors by handling a variety of tasks in order to ensure that all interactions between the Director and others are positive and productive. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of Language Technology by providing personalized and timely support to the leadership team.

SIL Global is a faith-based nonprofit organization committed to serving translation teams worldwide. If you believe, as we do, that all languages are of value, form an integral part of people's identity, and have the potential to serve them in a rapidly changing world, then you can be part of a software team serving translation teams worldwide.

An Executive Assistant assists the Director by handling office tasks, notetaking during meetings, updating documentation and reports, doing research as assigned, coordinating scheduling, managing travel arrangements, and providing polite and professional communications via phone, mail, e-mail, messaging, and video conferencing.

  • Screening messages, prioritizing, and routing to the appropriate party
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  • Provide logistical support in arranging meetings and conferences
  • Routing requests for action/information
  • Generate reports, transcribe minutes from meetings, create presentations, and conduct research
  • Helping edit documents and communications
  • Maintain polite and professional communication
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Participate as an integral and enthusiastic part of the team, exhibiting ownership, follow-through, initiative, awareness, and effective communication with peers and management.
  • Support in-person meetings
  • Participate in regular status, planning, partnership, and strategic meetings
  • (Optionally) Be available to travel biennially to the Language Technology Conference

Knowledge & Skills

  • A servant heart attitude
  • Good interpersonal skills of communication
  • Good organizational skills
  • Good office management skills
  • The ability to make decisions in a timely manner
  • The ability to work both with a team and independently, and to multitask effectively

Education

Executive Assistants should have experience in a related role, but we care more for a servant's heart and organizational skills.

Training & Orientation

Will complete the relevant portions of IT Orientation.

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